Board Meeting – April 12, 2019

SCHEDULED BOARD MEETING
April 12, 2019
Eatonton, Georgia

Board Members Present

  • Richard Osborne, President
  • Lisa Jackson, Vice-President
  • Norman W. Pope, Secretary/Treasurer
  • Mary Teter
  • Randy Mannino
  • Mike Mastrario
  • Ethan Calhoun
  • Toussaint Kirk
  • Jeanne Anne Marsh (By Phone)

Others

  • Jean Lord, UGA
  • Precious Cooper, UGA

Board Members Absent

  • Tom O’Bryant
  • Allison Slocum

President Richard Osborne called the scheduled board meeting of Georgia Association of Zoning Administrators (GAZA) to order at 11:06 a.m.

Minutes of the previous board meeting held on February 6, 2019, in Athens, Georgia were distributed to all in attendance.  Copies had been emailed previously to all board members.  After review and deletion of the name “Randy Marsh” from list of attendees, Lisa Jackson made a motion, seconded by Randy Mannino, to approve the minutes.  Unanimous approval.

The financial report was distributed to all in attendance.  Norman Pope, Secretary/Treasurer, gave a brief report on income and expenses of the Association.  After review, Randy Mannino made a motion, seconded by Mike Mastrario, to accept the financial report as written.  Unanimous approval.

Discussion was held concerning current interest rates on the GAZA certificates of deposit.  Two of the CD’s that will mature in October and November of 2019 will be combined in order to obtain a higher interest rate.  Randy Mannino made the motion to combine the certificates of deposit.  Lisa Jackson seconded the motion.  Unanimous approval.

Jean Lord, from UGA, announced to the Board that she will no longer be the coordinator for GAZA with the CVIOG.  Due to shifting and equalization of workloads, Precious Cooper, will take over responsibilities for GAZA beginning with the 2019 Summer Conference to be held in Savannah.

A review of the 2019 Winter Conference held on the UGA Campus in Athens revealed that the projected number of attendees was set at 75 participants, but the actual number of attendees was 129.  Evaluations were reviewed and the Conference was determined to be good.  Overall, revenue exceeded expenses by $5,430.97.

Preparation for the Summer Conference in Savannah is underway.  The deadline for the brochure is May 15, 2019, and the deadline for the program and all materials to be inserted into the workbook is July 15, 2019.  The Board spent a considerable amount of time in considering the six programs and speakers for the 2019 Summer Conference, and it appears they have arranged an outstanding program.

President Richard Osborne presented to the Board a proposed letter and form to be used in the solicitation of sponsors for Association events.  It was unanimously accepted.  Any funds collected from sponsorships will be placed in a separate checking account.

Ethan Calhoun presented to the Board two Proposals for re-establishment of the GAZA website.  After review and discussion, Randy Mannino made a motion, seconded by Lisa Jackson, to accept the proposal from the North Georgia Regional Commission to do the GAZA website.  Unanimous approval.  They will begin work on the project as soon as possible.

Several sites were considered form the 2020 Summer Conference.  Lisa Jackson made a motion, seconded by Ethan Calhoun, to select Lake Lanier Islands Resort as the host for the 2020 GAZA Summer Conference.  The event will be held August 19-21, 2020, and the room rate will be $169.00 per night plus $5.00 per night state fee.  The resort fee for all attendees will be waived.

The last item of business was to determine the “give-away” for the 2019 Summer Conference in Savannah.  The Board gave approval to purchase 150 small briefcases with the GAZA logo imprinted at a cost of $15.50 per bag.

Meeting was adjourned at 1:50 p.m.

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Please note: The Summer 2021 Conference will be Wednesday August 18th to Friday August 20th, 2021 at the Lake Lanier Islands Resort.